Managing Print Files [ HP 3000 Series 9X8LX Computer Systems Getting Started ] MPE/iX 5.0 Documentation
HP 3000 Series 9X8LX Computer Systems Getting Started
Managing Print Files
Print files are files that users have requested for printing, but that
have not yet printed. Because the printer can only process one file at a
time, print files must be organized in a logical order (queued) when sent
to the printer. HP Easytime/iX sorts print files according to their
status and prints each in turn.
The menus at the top of the Print File Management screen contain all of
the tasks necessary for managing your print files, including the
following:
* checking the status of print files
* deleting a print file
* putting a print file on hold
* taking a print file off hold
* moving a print file to the top of the queue
* reading the contents of a print file
* changing the number of copies
* changing the printer
* reprinting a print file
* loading and aligning forms
* displaying a set of print files
* sorting print files
The Print File Management screen provides information about all pending
print files on the system, including the following:
* name of the print file
* name of the user who created the print file
* name of the account
* printer on which the print file will be printed
* status of the print file
* number of copies requested
* approximate length (in pages) of the print file
* name of the required form (if available)
Click here to view figure.
Figure 7-3. Print File Management
To access Print File Management
1. Move the cursor to Print File Management on the Main menu.
2. Press either F3, Return, or Spacebar.
To check the status of print files
You can monitor printing on your system by checking the status field on
the Print File Management screen.
The status of a print file can be any one of the following:
This status Means this
CREATE A print file is being created.
PRINTING The print file is printing
now.
READY The print file is ready
(waiting) to print.
ON HOLD The print file has been put on
hold. This means that the
print file cannot print until
you take it off hold.
LOAD FORM The print file requires a
special form (kind of paper).
Because this print file is at
the top of the print queue,
all printing on this printer
has stopped. You must load
the form before printing can
continue.
ALIGN FORM The print file requires that
you align the form before
printing. Because this print
file is at the top of the
print queue, all printing on
this printer has stopped. You
must align the form before
printing can continue.
PROBLEM There is a problem with the
printer. Check to make sure
the printer is switched on, or
check for a paper jam.
UNKNOWN This status indicates a
problem with the printing
program. Contact your system
administrator for assistance.
To delete a print file
If you no longer want a print file to print, you can delete it from the
print queue.
1. Select one or more print files from the Print File Management
screen.
2. Press F2 A to open the Actions menu.
3. Press D for Delete.
4. Press F5 Yes to confirm deletion of the print file.
To put a print file on hold
You can put a print file on hold to keep it from printing until you want
it to.
1. Select one or more print files from the Print File Management
screen.
2. Press F2 A to open the Actions menu.
3. Press H for Put on Hold.
The status of the print file changes to ON HOLD.
To take a print file off hold
Once you put a print file on hold, it will not print until you take it
off hold.
1. Select one or more print files with the status ON HOLD.
2. Press F2 A to open the Actions menu.
3. Press O for Take off Hold.
The status of the print file changes to READY.
To move a print file to the top of the queue
If you need one or more print files printed quickly, you can move them to
the top of the print queue. These files are then the next to be printed.
1. Select one or more print files from the Print File Management
screen.
2. Press F2 A to open the Actions menu.
3. Press N for Print Next.
To read the contents of a print file
You can read the contents of a print file while it is waiting in the
print queue.
1. Select one or more print files from the Print File Management
screen.
2. Press F2 A to open the Actions menu.
3. Press R for Read.
If the first print file has a lockword, type it.
The first 15 lines of the print file are displayed. You can use
the scroll keys to browse through the contents of the print file.
If you have selected several print files to read, press F5 Read
Next to display the contents of the next selected print file.
If the next selected print file has a lockword, type it.
4. Press F8 Close to close the print file when you have finished
reading.
To change the number of copies of a print file
You can increase or decrease the requested number of copies for a print
file with this task.
1. Select one or more print files from the Print File Management
screen.
2. Press F2 A to open the Actions menu.
3. Press C for Change No. of Copies.
A dialog box prompts you for the number of copies.
Click here to view figure.
4. Type the number of copies that you want printed.
5. Press F5 OK to change the number of copies.
To change the printer for a print file
You can route your print files to another printer with this task.
1. Select one or more print files from the Print File Management
screen.
2. Press F2 A to open the Actions menu.
3. Press P for Change Printer
A dialog box displays a list of available printers.
Click here to view figure.
4. Select a printer from the list.
5. Press F5 OK to change the printer.
To stop and restart printing of a print file
You can stop (interrupt) a file that is printing, and start printing
again from the beginning. Use this task to recover after a paper jam.
1. Select the print file that is currently printing.
2. Press F2 A to open the Actions menu.
3. Press E for Reprint.
To load a form
Some print files need to be printed on a form or special kind of paper.
When a form is needed, the status line on your screen displays the
message: LOAD FORM. You must respond to the request before printing on
this printer can continue.
1. Select a print file with the status Load Form.
2. Press F2 A to open the Actions menu.
3. Press L for Load Form.
A dialog box displays information about the kind of form required.
Click here to view figure.
4. Load the correct form in the printer.
Or, choose Put on Hold from the dialog box. In this particular
case, you cannot use the Actions menu to put the form on hold.
5. Press F5 OK when the form is loaded and you want to start
printing.
To align a form
Some print files that require a form also require that you align the form
before printing. You would want to be sure that checks, for example, are
correctly aligned before printing a large number of them.
When alignment of a form is needed, the status line on your screen
displays the message: ALIGN FORM. You must respond to this request
before printing on this printer can continue.
1. Select a print file with the status Align Form.
2. Press F2 A to open the Actions menu.
3. Press F for Align Form.
A dialog box prompts you to align the form.
Click here to view figure.
4. Align the form in the paper tray.
Or, choose Test to first print a test line to check alignment.
5. Press F5 OK to inform the system that the form is aligned.
To display a set of print files
When you log on to HP Easytime/iX and go to Print File Management, you
see all the print files under your logon name and account. You may want
to expand your view to include print files in another account, or
restrict it to a particular set of print files, for example, those on a
specific printer.
1. Press F2 V to open the View menu.
2. Press V for Set View.
A dialog box prompts you to type a set of print files. The
following example displays all print files for user PAT in
account FINANCE.
Click here to view figure.
Setting a View of Print Files
3. Type the set of print files that you would like to view. You can
use wildcard characters to define a set of print files.
4. Select one or more printers.
5. Press F5 OK to display the new view.
Only those print files that you specified are now displayed on
your screen. This new view lasts until you exit HP Easytime/iX or
change the view again.
To reset the view
If you have changed your view of print files, you can quickly reset it to
display all the print files under your logon name and account.
1. Press F2 V to open the View menu.
2. Press R for Reset View.
To sort a list of print files
When you start HP Easytime/iX and go to Print File Management, print
files are sorted on your screen by printer. You can change this to sort
print files, for example, by print file name or by status.
1. Press F2 V to open the View menu.
2. Choose one of the following settings:
sort by Print File Name
sort by User
sort by Account
sort by Printer
sort by Status
The print files on your screen will be sorted according to the setting
that you selected. An asterisk (*) appears in front of the selected
setting. This setting is valid until you exit HP Easytime/iX or change
the sort again.
MPE/iX 5.0 Documentation
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