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Authorize your users for a toolbox on a system or group of systems. To add authorizations: Select Options SecurityUsers and AuthorizationsAuthorizations, and then click New. The New Authorizations section appears. In the Select dropdown list, select User(s) or UserGroup(s), and then select the users or groups in the box. This field is required. In the Enter authorizations for the selected user(s) section, select one of the following options:
Copy all authorizations of this user or [template]
Select a user or template from the dropdown list.
Manually assign toolbox and system/system group authorizations
In the Select Toolbox(es) section, select the toolboxes to include. In the Select Systems list box, the two default system groups (All Managed Systems and CMS) are displayed. Select one of these groups, or to select systems for the authorization, click Add to display the Add Systems section.
In the Add systems by selecting from section, select one of the following:
Collection. Select a collection and click View contents.
If you want to use the entire collection as your selection, select Select "collection name" itself. This option creates a system group based on the currently displayed contents of the collection.
(Optional) To enable the authorization to automatically be updated, without user intervention when a collection is changed, select Automatically track changes. If this collection changes, so does the authorization.
(Optional) Select Do not track changes. If this collection changes, the authorization will not change. If this option is selected, you must manually update the authorization after a collection has changed by using the Update button on the Authorizations tab.
Note: These two selections are only available if a collection of systems is selected and the Select "collection name" itself option is selected. You must select one option or the other. The default selection is based on the DynamicAuthorizations_AutoUpdateDefaultValue property setting in the globalsettings.props file. The default is set to Yes. This is reflected in the Select Systems list box in the New Authorizations section with [Auto] appended to the entry. For example, if you selected All Systems and chose to have it automatically updated, All Systems 001 [Auto] would be displayed in the Select Systems box. You can continue to add systems and collections and can enable automatic updates for each selected collection. Since automatic updates for any authorization apply to all authorizations using the same selected collection, changing the setting for one affects any other authorization using the same collection. Therefore, during system selections, if you select a group already associated with an automatically updating authorization, the option Automatically track changes. If this collection changes, so does the authorization is preselected. Likewise, if an authorization that does not automatically update is associated with a collection, the option Do not track changes. If this collection changes, the authorization will not change is preselected.
If you want to select all individual systems from the collection, select the checkbox at the top of the table view in the column heading to select all systems.
Note: This action creates a separate authorization for each selected system.
To save system selections, click Apply, or to return to the New Authorizations section without saving changes, click Cancel.
After clicking Apply, a message appears based on the options selections. To return to the New Authorizations section, click OK.
Search. Enter a system name and click Search, or select a system from the list and click Search.
Select systems.
Click Apply, or to return to the New Authorizations section without saving changes, click Cancel.
After clicking Apply, a message appears based on the options selections. Click OK to return to the New Authorizations section.
A system group is a group of systems based on a system collection that is used for authorizations. Authorizations that use system groups are updated automatically when a change is made to the system collection that the system group is based upon. The option Do not track changes. If this collection changes, the authorization will not change must not be selected for the authorizations to be updated automatically. If you selected individual systems of a collection, each selection populates the list box and is selected for inclusion in the authorization. If you selected a collection and the collection has been used previously in an authorization, a message appears stating that a system group for the collection exists and will be updated with current source collection content. This condition affects all authorizations associated with that collection. When a collection is used for the first time, no message appears. A system group with the name of the collection followed by three numbers, usually (001) is displayed in the Select Systems dropdown list and is selected.
To save the new authorization and close the New Authorizations section, click OK, or, if you do not want to create the authorization, click Cancel.
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