Once you've browsed calendars for free times and
have permission to insert appointments on other calendars, you can
schedule a group appointment.
Use the Group Appointment Editor to insert, change, or delete
group appointment on your and other calendars. If you don't
have insert access to other calendars, you can use the Group Appointment
Editor to mail notices of group appointments to other users.
To
Schedule a Group Appointment
Choose Compare Calendars from the Browse
menu.
Click one or more entries in the Browse list.
Notice that the grid overlays calendars one on top
of another and displays busy times shaded darker and available times
unshaded.
Click in an unshaded time block in the grid.
Click Schedule.
The Group Appointment Editor is displayed with the
fields for date, time, and mail automatically filled out.
Type (or edit) the group appointment start time in the
Start field.
Type (or edit) the group appointment end time in the
End field.
In the What field, typethe appointment description,
such as its location or purpose.
Click More.
Choose the repeat interval and duration for the group
appointment.
Click Insert to add the group appointment to the selected
calendars.
If you don't have insert access on all the
calendars, you can send mail to notify others about the group appointment.
See “group
appointmentsmailing reminders;mailingreminders
of group appointment;remindersTo Mail Reminders to
a Group Using Calendar”."
Click Cancel to close the Group Appointment Editor.
To Mail Reminders to
a Group Using Calendar
Once you've set up a group appointment (date, start
and end times, description, repeat interval), you may want to mail
the group a reminder. To send mail:
Click More in the Group Appointment Editor
to display additional options.
Click Mail.
Calendar displays a Compose window containing an appointment attachment.
The appointment attachment is pre-addressed to the selected users
and automatically filled out with the date and appointment start
and end times.
Click Deliver in the Compose window.
Calendar mails the reminder to the selected users.
Recipients of a mail message with a calendar-formatted reminder
can drag the message from the mailer header window and drop it on
their calendars to automatically schedule the pre-formatted appointment.
To Create an Appointment Message
Using a Mail Program
Start the mail program.
Open a compose window or create a blank message.
Add a section to the message that includes exactly the
following format. Replace <tab> with a tab character, <blank
line> with a blank line, and replace the italicized format
information with actual data.
<tab>** Calendar Appointment ** |
<tab>What:<tab>description line 1 |
<tab><tab>description line 2 |
An example might be:
** Calendar Appointment ** |
Insert any additional text into the mail message.
Address the message to the recipient and include the
subject of the message.
Send the message.
For information about using Mailer, see Chapter 8 “Using Mailer”."
To Drag an Appointment from Another Application
to Calendar
From Mailer or File Manager, and possibly other applications,
you can drag an appointment icon to Calendar to schedule it.
From Mailer |
 |
In the Mailer message header list, click
the header containing the formatted appointment.
Drag the header to Calendar and drop it.
The pointer changes to an icon representing the moving
file.
Calendar schedules your appointment and prints a message in
the message area stating that the appointment was scheduled.
Display the Calendar view containing the day on which
you scheduled the appointment.
Double-click that day to open the Appointment Editor.
Verify that the appointment is scheduled for the correct
day and time.
For more information on using Mailer, see Chapter 8 “Using Mailer”
From File Manager |
|
If you have a file containing a formatted appointment:
In an open File Manager window, navigate
to a folder containing a file with a formatted appointment.
With both the formatted appointment and Calendar visible
on your screen, drag the formatted appointment file to Calendar
and drop it.
Calendar schedules your appointment.
Double-click that day to open the Appointment Editor.
Verify that the appointment is scheduled for the correct
day and time.
For more information about File Manager, see Chapter 5 “Managing Files with File Manager”
To Drag an Appointment from Calendar to Another Application
From Calendar, you can drag an appointment icon to Mailer
to mail it to someone or to File Manager to save it in your file
system.
To Mailer |
|
Use the Appointment Editor to create an appointment
but don't click Insert.
Start Mailer and choose New Message from the Compose
menu.
Make sure both the Appointment Editor and Mailer's
Compose window are visible on your screen.
Drag the Drag Appt icon from the Appointment Editor
and drop it on Mailer's attachment list.
The pointer changes to an appointment icon representing
the moving file.
Mailer displays your appointment as a text file in the attachment
list.
Compose and address your mail message and send it.
For more information on using Mailer, see Chapter 8 “Using Mailer”
To File Manager |
|
Use the Appointment Editor to create an appointment
but don't click Insert.
In an open File Manager window, navigate to a folder
where you want to save the appointment in a file.
With both the File Manager window and Calendar Appointment
Editor visible on your screen, drag the Drag Appt icon from the
Appointment Editor and drop it on the File Manager window.
The appointment is saved in a text file in the folder
where you dropped it.
For more information about File Manager, see Chapter 5 “Managing Files with File Manager”
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