Changing the Display Settings

You can customize many parts of the Calendar display:

Determine the initial calendar that displays
Set time boundaries
Set the default view
To Set the Initial Calendar Displayed

You can set Calendar to display a calendar other than your own when you first start it.

Choose Options from the File menu
The Calendar Options dialog box is displayed.
Choose Display Settings from the Category menu.
Double-click in the Initial Calendar View field and type calendar-name@hostname for the calendar you want to view each time you start Calendar.
Click Apply.
Click Cancel to close the Options dialog box.

To Set the Time Boundaries on Day and Week Views

Time boundaries are the earliest and latest hours you want displayed in your calendar.

Choose Options from the File menu.
Choose Display Settings from the Category menu.
Move the Begin and End sliders to adjust the earliest and latest hours you want displayed on your calendar.
Select 12 Hour or 24 Hour time display.
Click Apply.
Click Cancel.

To Set the Default Calendar View

Calendar displays the default Calendar view each time you start it. The initial default view is by month. You may want to set the default to the view you use most often, such as Week view.

Choose Options from the File menu.
Choose Display Settings from the Category menu.
Select Day, Week, Month, or Year from the Default View options.
Click Apply.
Click Cancel.

To Change Access and Permissions

You can set access to your calendar, controlling what others can do in your calendar. To determine whether you have access to other calendars, see “accessto other calendars;calendarsaccess to othercomparing calendars;calendarscomparingTo Determine Whether You Have Access to Other Calendars”.

To Grant Access to Your Calendar

Choose Options from the File menu.

Choose Access List and Permissions from the Category menu.

The Access List and Permissions dialog box is displayed.




	NOTE: Depending on the version of your calendar, your Access List and Permissions dialog box may look different than the one pictured in Figure 11-1 “Access List and Permissions dialog box - Version 1” If so, go to Figure 11-2 “Access List and Permissions dialog box - Version 2” and follow the instructions after that figure.

Figure 11-1 Access List and Permissions dialog box - Version 1

In the User Name field, type calendar-name@hostname for the calendar to which you want to grant access.
The default permission is for browse access only.
Select Browse, Insert, or Delete permissions.
Browse
The default - enables others to see information in your calendar
Insert
Others can add appointments or To Do items to your calendar
Delete
Others can delete appointments or To Do items from your calendar
Click Add Name to add the calendar to the Access list with the permissions you've chosen.
To erase your changes and leave the dialog box displayed, click Reset before clicking Apply.
To save your changes and close the dialog box, click OK.
To save your changes and leave the dialog box displayed, click Apply.
To erase your changes and close the dialog box, click Cancel.
Saving your changes grants the selected access to the specified calendar.
If your Access List and Permissions dialog box resembles Figure 11-2 “Access List and Permissions dialog box - Version 2” follow the instructions after the figure.
Figure 11-2 Access List and Permissions dialog box - Version 2

In the User Name field, type calendar-name@hostname for the calendar to which you want to grant access.
The default permission is for view access to public appointments only.
Select View, Insert, or Change permissions.
Permissions control whether others can perform specific operations on your calendar. You can choose more than one permission.
Select Public, Semiprivate, or Private access rights.
Access rights control the specific types of appointments others can see.
Public
Enables another calendar to display the time and text of your appointments marked Others See Time and Text.
Semiprivate
Enables another calendar to display the time and text of your appointments marked Others See Time Only.
Private
Enables another calendar to display the time and text of your appointments marked Others See Nothing.
Click Add to add the calendar to the Access list with the permission and access rights you've chosen.
To erase your changes and leave the dialog box displayed, click Reset before clicking Apply.
To save your changes and close the dialog box, click OK.
To save your changes and leave the dialog box displayed, click Apply.
To erase your changes and close the dialog box, click Cancel.
Saving changes grants the selected access and permissions to the specified calendar.

To Deny Access to Your Calendar

Choose Options from the File menu.
Choose Access List and Permissions from the Category menu.
Select the calendar for which you want to deny access in the Access list.
Click Remove Name (or Delete) to remove the user from the Access list.
To erase your changes and leave the dialog box displayed, click Reset before clicking Apply.
To save your changes and close the dialog box, click OK.
To save your changes and leave the dialog box displayed, click Apply.
To erase your changes and close the dialog box, click Cancel.
Saving changes removes access for the specified calendar.

To Change the Printer Settings for Future Print Jobs

To print a Calendar view or appointment or To Do list using the default printer settings, see “printingCalendar views;Calendar viewsprintingTo Print Current Day, Week, Month, or Year Views”. To change the printer settings for future print jobs:

Choose Options from the File menu.
The Options dialog box is displayed.
Choose Printer Settings from the Category menu.
The Printer Settings dialog box is displayed.
Select Printer or File.
Type the name of your default printer.
Edit the Options field to specify print command-line options, if any.
For example, to save paper, you may want to specify -o nobanner to suppress header pages.
Edit the page dimensions or position, if necessary.
Edit the number of units, if desired.
For example, if you are printing Week view and you set Units to 2, you will print the current week and the next week.
Edit the number of copies if you want more than one.
Choose the desired privacy option for the information you want printed.
See Step 7 of “Appointment Editorchanging defaults;defaultschanging Appointment Editor;changingTo Change Appointment Editor Defaults” for privacy options.
To erase your changes and leave the dialog box displayed, click Reset before clicking Apply.
To save your changes and close the dialog box, click OK.
To save your changes and leave the dialog box displayed, click Apply.
To erase your changes and close the dialog box, click Cancel.

To Change the Date Format

Choose Options from the File menu.
Choose Date Format from the Category menu.
The default date format in Calendar is MM/DD/YY.
Choose the desired date order option.
Choose the desired date separator.
To erase your changes and leave the dialog box displayed, click Reset before clicking Apply.
To save your changes and close the dialog box, click OK.
To save your changes and leave the dialog box displayed, click Apply.
To erase your changes and close the dialog box, click Cancel.

To Change the Default Time Zone

You can set Calendar to view your or another calendar's appointments in a time zone other than your local one.

Choose Time Zone from the View menu.
Choose the Custom Time setting.
In the Hours field, edit the number of hours before or after Greenwich Mean Time that you want your calendar set to.
For example, to synchronize your calendar for Pacific Standard Time, choose GMT+8 hours. For Finland, choose GMT-2 hours. For Japan, choose GMT-9 hours. You may have to adjust by one hour for daylight, or summer, time.
To revert to your own time zone, click the My Time setting in the Time Zone dialog box.
Click OK to apply changes and close the dialog box.

Changing the Display Settings

Technical documentation

» Table of Contents

» Glossary

» Index

To Set the Initial Calendar Displayed