Customizing Calendar

Calendar provides Options dialog boxes to change the settings for all future appointments. To change the settings for individual appointments, see “To Set Appointment Options”.

To Change Appointment Editor Defaults

Choose Options from the File menu.
The Calendar Options dialog box is displayed.
Choose Editor Defaults from the Category menu.
Optional. Change the default appointment duration in the Duration field.
Optional. Change the default appointment start time by choosing from the Start menu.
Select Beep, Flash, Popup, or Mail reminders.
Beep
Causes your system to emit an electronic beep
Flash
Causes your calendar to flash
Popup
Displays a reminder dialog box
Mail
Sends electronic mail
Edit the default time intervals if necessary.
The time interval fields are active for each reminder you select. They specify the time before an appointment that the reminder will be activated.

Choose a privacy option from the Privacy menu.

Others See Time Only	The default - displays only the time of an appointment so others can see you're busy
Others See Time and Text	Displays the time and text of an appointment in your calendar
Show Nothing	Displays nothing about an appointment in your calendar for maximum privacy

Click Apply to apply the new defaults to all future appointments.
Click Cancel to close the Calendar Options dialog box.

Changing the Display Settings

You can customize many parts of the Calendar display:

Determine the initial calendar that displays
Set time boundaries
Set the default view

To Set the Initial Calendar Displayed

You can set Calendar to display a calendar other than your own when you first start it.

Choose Options from the File menu
The Calendar Options dialog box is displayed.
Choose Display Settings from the Category menu.
Double-click in the Initial Calendar View field and type calendar-name@ hostname for the calendar you want to view each time you start Calendar.
Click Apply.
Click Cancel to close the Options dialog box.

To Set the Time Boundaries on Day and Week Views

Time boundaries are the earliest and latest hours you want displayed in your calendar.

Choose Options from the File menu.
Choose Display Settings from the Category menu.
Move the Begin and End sliders to adjust the earliest and latest hours you want displayed on your calendar.
Select 12 Hour or 24 Hour time display.
Click Apply.
Click Cancel.

To Set the Default Calendar View

Calendar displays the default Calendar view each time you start it. The initial default view is by month. You may want to set the default to the view you use most often, such as Week view.

Choose Options from the File menu.
Choose Display Settings from the Category menu.
Select Day, Week, Month, or Year from the Default View options.
Click Apply.
Click Cancel.

To Change Access and Permissions

You can set access to your calendar, controlling what others can do in your calendar. To determine whether you have access to other calendars, see “To Determine Whether You Have Access to Other Calendars”.

To Grant Access to Your Calendar

Choose Options from the File menu.

Choose Access List and Permissions from the Category menu.

The Access List and Permissions dialog box is displayed.




	NOTE: Depending on the version of your calendar, your Access List and Permissions dialog box may look different than the one pictured in Figure 11-4 “Access List and Permissions dialog box - Version 1” If so, go to Figure 11-5 “Access List and Permissions dialog box - Version 2” and follow the instructions after that figure.

Figure 11-4 Access List and Permissions dialog box - Version 1

In the User Name field, type calendar-name@hostname for the calendar to which you want to grant access.
The default permission is for browse access only.

Select Browse, Insert, or Delete permissions.

Browse	The default - enables others to see information in your calendar
Insert	Others can add appointments or To Do items to your calendar
Delete	Others can delete appointments or To Do items from your calendar

Click Add Name to add the calendar to the Access list with the permissions you've chosen.
To erase your changes and leave the dialog box displayed, click Reset before clicking Apply.
To save your changes and close the dialog box, click OK.
To save your changes and leave the dialog box displayed, click Apply.
To erase your changes and close the dialog box, click Cancel.
Saving your changes grants the selected access to the specified calendar.

If your Access List and Permissions dialog box resembles Figure 11-5 “Access List and Permissions dialog box - Version 2” follow the instructions after the figure.

Figure 11-5 Access List and Permissions dialog box - Version 2

In the User Name field, type calendar-name@hostname for the calendar to which you want to grant access.
The default permission is for view access to public appointments only.
Select View, Insert, or Change permissions.
Permissions control whether others can perform specific operations on your calendar. You can choose more than one permission.

Select Public, Semiprivate, or Private access rights.

Access rights control the specific types of appointments others can see.

Public	Enables another calendar to display the time and text of your appointments marked Others See Time and Text.
Semiprivate	Enables another calendar to display the time and text of your appointments marked Others See Time Only.
Private	Enables another calendar to display the time and text of your appointments marked Others See Nothing.

Click Add to add the calendar to the Access list with the permission and access rights you've chosen.
To erase your changes and leave the dialog box displayed, click Reset before clicking Apply.
To save your changes and close the dialog box, click OK.
To save your changes and leave the dialog box displayed, click Apply.
To erase your changes and close the dialog box, click Cancel.
Saving changes grants the selected access and permissions to the specified calendar.

To Deny Access to Your Calendar

Choose Options from the File menu.
Choose Access List and Permissions from the Category menu.
Select the calendar for which you want to deny access in the Access list.
Click Remove Name (or Delete) to remove the user from the Access list.
To erase your changes and leave the dialog box displayed, click Reset before clicking Apply.
To save your changes and close the dialog box, click OK.
To save your changes and leave the dialog box displayed, click Apply.
To erase your changes and close the dialog box, click Cancel.
Saving changes removes access for the specified calendar.

To Change the Date Format

Choose Options from the File menu.
Choose Date Format from the Category menu.
The default date format in Calendar is MM/DD/YY.
Choose the desired date order option.
Choose the desired date separator.
To erase your changes and leave the dialog box displayed, click Reset before clicking Apply.
To save your changes and close the dialog box, click OK.
To save your changes and leave the dialog box displayed, click Apply.
To erase your changes and close the dialog box, click Cancel.

To Change the Default Time Zone

You can set Calendar to view your or another calendar's appointments in a time zone other than your local one.

Choose Time Zone from the View menu.
Choose the Custom Time setting.
In the Hours field, edit the number of hours before or after Greenwich Mean Time that you want your calendar set to.
For example, to synchronize your calendar for Pacific Standard Time, choose GMT+8 hours. For Finland, choose GMT-2 hours. For Japan, choose GMT-9 hours. You may have to adjust by one hour for daylight, or summer, time.
To revert to your own time zone, click the My Time setting in the Time Zone dialog box.
Click OK to apply changes and close the dialog box.